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How to Manage Join Codes for Athlete Onboarding

Join codes are designed to streamline the roster management process by allowing athletes to link themselves directly to your profile or team. This eliminates the need for manual data entry and ensures a seamless transition from registration to active programming.

Generating an Individual Join Code

To create a unique code for a specific athlete, follow these steps within the dashboard:

  1. Navigate to your Profile Page: Access your primary account settings.
  2. Locate the Join Code Interface: On the right-hand sidebar, you will find a dedicated Join Code module.
  3. Initialise the Code: Click the Create button.
  4. Define Your Identifier: You have the flexibility to create a custom string (e.g., COACHNAME2026).
  5. Save and Distribute: Once saved, you can transmit this code directly to the athlete. Upon entry during their account setup, they will be automatically assigned to your roster.

Team-Level Join Codes

For larger groups or specific squads, you can generate codes that automatically populate a team roster. There are two primary workflows to access this feature:

Option A: Team Profile Page

If you have a public-facing team profile, navigate directly to that page. You will find the Join Code interface in the right-hand sidebar, consistent with the individual profile layout.

Option B: User Management Menu

If your team does not have a public profile, use the following technical workflow:

  1. Open the User Menu: Navigate to the right-hand side of the dashboard.
  2. Select the Team: Check the box next to the specific team name.
  3. Locate the Action Menu: Identify the menu that appears along the top of the interface.
  4. Select Join Code: Click Join Code to open the dialogue box and generate a new identifier for your squad.

Once distributed, any athlete who enters this code during signup will be instantly integrated into the specified team.

Managing and Revoking Codes

You can review all active identifiers from the same interface. The dashboard provides a comprehensive list of generated codes, allowing you to delete or manage them as your roster requirements change.

Sharing the Code with Athletes

Once your code is locked in, you can distribute it to your athletes via WhatsApp, Messenger, or Email.

  • Existing Athletes: They simply log in to the app, navigate to Account Settings, and enter the code in the Join Code option.
  • New Athletes: Upon downloading the app and signing up, they will be prompted to enter the Join Code during the registration process.

Benefits of Join Codes

Once an athlete enters your code, the system automates the administrative backend:

  • Automatic Linking: The athlete is instantly linked to your professional profile.
  • Instant Access: New entries will automatically appear in your Athletes Table.
  • Immediate Programming: You can begin assigning training plans and initiating communication through the app immediately.

Tip: Regularly utilising Join Codes removes the administrative burden of manual imports and email verification, significantly accelerating the onboarding phase for high-volume rosters.